A tutoring invoice template, and what to put on it
A clear, professional invoice gets you paid faster and saves arguments later. Here is exactly what a tutoring invoice should include, a simple example you can copy, and a faster way to send them.
What every tutoring invoice needs
- Your name and contact, so the parent knows who it is from and how to reach you.
- Who it is billed to, the parent or client name.
- An invoice number, so you and they can reference it.
- Issue date and due date, so the deadline is clear.
- Line items, one per session or package: the date, subject, hours, and the amount.
- Subtotal and total due, and a tax line only if you charge tax.
- How to pay, for example a card link, or your accepted methods.
- A short thank-you with the payment-by date.
A simple example
| Algebra II, June 3 (1.0 hr) | $60.00 |
| Algebra II, June 6 (1.5 hr) | $90.00 |
| SAT math prep, June 13 (1.5 hr) | $97.50 |
| Total due | $247.50 |
Get paid faster
Let them pay by card
An invoice with a pay link gets paid sooner than one that asks for a check. Offer online card payment and record it automatically.
Send a friendly reminder
Most late payments are simply forgotten. A polite automatic reminder near the due date clears most of them.
Keep the record
Save every invoice so your income is ready at tax time, broken down by student and by quarter.
StudyRoster makes the invoice for you
Schedule your sessions, and StudyRoster turns them into a clean invoice, takes card payments, tracks paid and unpaid, and files it into your tax-ready records. Free 30-day trial, no credit card.
Free 30-day trial. No credit card required.